EDC Board Meeting Agenda
March 22, 2024, 12:00 p.m.
Mitchell County Admin Building, EDC Office
| Call to Order EDC Meeting/Welcome Board & Guest
Additions/Changes to Agenda |
12:00-12:05 p.m. | Chuck Vines
Chuck Vines |
| Approval of Minutes | 12:05-12:10 p.m. | Chuck Vines |
| February 23, 2024, Open Session Meeting Minutes | ||
| Public Comment | 12:10-12:15 p.m. | Chuck Vines |
| Financial Report
February 2024 Financials |
12:35-12:40 p.m. | Matt Ward |
| EDC Director Updates | 12:40-12:45 p.m. | Matt Ward |
| Chamber MOA Funding Request | 12:45 p.m. | Matt Ward |
| Member Comments | Chuck Vines | |
| Adjournment (Next EDC Meeting – February 23, 2024) | Chuck Vines | |
EDC Officers: Chairman, Chuck Vines; Vice-Chairman, Chris Gentry; Secretary, Tonia Hale; Treasurer, Financials, Sharon Gillespie, CPA’s (CPA Firm) Contact: Matt Ward, Executive Director: 828-385-1242 Email: EDC@mitchellcountync.gov
NORTH CAROLINA
MITCHELL COUNTY
The Mitchell County EDC Board met in person on March 22, 2024 at 12:03 p.m. Present were, Charles Vines, Matt Ward, Amanda Hollifield, Van Phillips, Jeff Harding, Tonia Hale, Mandi Polly, Allen Cook, Chris Gentry, Richard Canipe, Darlene Butler, Gene Self (Guest-Chamber of Commerce President)
- CALL TO ORDER – Charles Vines, Chair, called the meeting to order at 12:05 pm.
- ADDITIONS OR CHANGES TO AGENDA — Charles Vines asked if there were any additions or changes to the agenda. There were no changes to the March 22, 2024 agenda. Jeff Harding made a motion to adopt the agenda and Chris Gentry seconded the motion. The motion passed unanimously.
- PUBLIC COMMENTS—NONE
- APPROVAL OF MINUTES – Charles Vines asked if there were any additions or changes to the minutes. Matt Ward, Director stated the February 23, 2024, open session and closed session minutes will be ready for next month to be presented and voted on. No action was taken.
- FINANCIALS – Matt Ward, Executive Director, presented February 2024 financial reports. The February Profit and Loss Statement shows interest of $275.69 and monthly expenses of $9,575.53 which includes regular expenses of Executive Director payroll, accounting fees, cell phone, mileage reimbursement, meeting expense, and office expense. For fiscal budget year 2023-2024 there is $65,340.56 remaining of the budgeted $180,000. The Balance Sheet for February 2024 shows the United Community Bank Assets totaled $579,156.46 with fixed assets of $41,340.78 leaving Total Assets of $620,497.24. This amount equals the total liabilities and equity through February 29, 2024. Tonia Hale made a motion to approve the financial report and Amanda Hollifield seconded that motion. The motion passed unanimously.
- CHAMBER OF COMMERCE MOA AND FUNDING – Charles Vines presented the final MOA and funding request of $40,000. There was discussion about adding an extra $2,500 from the original $40,000 request to cover the CPA expenses. The board agreed to add $2,500 for a funding total of $42,500. There was a motion from Jeff Harding to approve the total funding of $42,500 and Darlene Butler seconded the motion. The motion passed unanimously. The Chamber of Commerce Director recused herself from the vote.
- The next discussion was disbursement of funding. For immediate disbursement of $22,500 to the Chamber, $10,000 at the October 2024 meeting when Chamber reports their progress to the EDC board and the other $10,000 will be deposited once the $20,000 is gained in sponsorship. There was a motion from Jeff Harding to approve the total funding of $42,500 and immediate disbursement of $22,500 with the other $20,000 disbursed per the MOA and Chris Gentry seconded that motion. The motion passed unanimously. The Chamber of Commerce Director recused herself from the vote.
- MITCHELL COUNTY MANUFACTURER/BUSINESS GRANT– The director presented a new initiative to consider two (2) local manufacturer and business grant applications. Eligibility criteria was determined; business must be a member of the Chamber of Commerce. Director to work on revisions; item tabled for next meeting.
- MITCHELL COUNTY NEWS JOURNAL ADVERTISING DISCUSSION–The director presented the advertisement opportunity for one full page in the Toe River Destination Guide that will show EDC appreciation of our top twenty employers. The cost is $1,100. There was a motion from Mandi Polly to approve the full-page ad in the Toe River Destination Guide and Van Phillips seconded the motion. The motion passed unanimously.
EDC DIRECTOR UPDATES
- EDC was unable to apply for the full housing study grant application due to our status has either non-profit or local government; therefore, Mitchell County submitted the application.
- Had a meeting with NCDOT and High-Country Council of Government to pitch the idea of building a Toe River Valley Visitor Center somewhere in Spruce Pine along HWY 226 or 19E.
- Feldspar Trucking sold to Trimac Transportation. They have 60 employees and 70 trucks.
- Roberts an engineering consultant firm rented Matt Buchanan’s building near Penland they have about 100 staff here working on Sibelco projects.
MEMBER/GUEST COMMENTS—LOCAL UPDATES
1. Tonia Hale:
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- Recruiting for general surgeon and primary care doctor.
- New contrast enhancement mammography projected to be completed in 18-20 weeks
- The hospital is focusing heavily on employee engagement and retention; recruiting highly qualified individuals
- Recent Donations:
- Local High School scholarship donations (Mitchell, Mountain Heritage, and Avery High Schools)
- SafePlace of Mitchell County
- Neighbors Feeding Neighbors
- Local High Schools
2. Gene Self:
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- Appreciates EDC support and looks forward to Chamber working with the community and helping push visitors into the county and to businesses from the visitor center.
- Four students at ECU Dental School will be entering the dental profession.
3. Van Phillips:
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- Appraisal of the former Market of Oak building will be done soon for future sale.
4. Chris Gentry:
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- Growth continues to be strong.
- Active local contractors in tech and labor positions.
- Recruitment of new employees.
5. Jeff Harding:
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- Per the MOA a member of the EDC will be appointed to the Chamber of Commerce Executive Committee. Tonia Hale volunteered to be the EDC representative. Chris Gentry made the motion, and Van Phillips seconded that motion. The motion passed unanimously.
6. Darlene Butler:
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- Brad Ragan Park wrapping up grant activity to include trail entrance, pool slide, etc.
- Successful for H2o and sewer on inventory assessment grant
- Engineers selected for H2o grant and street scape grant
- Stroup Rd Park has began landscaping
- Seating and landscaping will be installed and additional funds for that property will come in form of grants.
- Grant awarded for a water and sewer assessment and inventory study.
- Stormwater grant awarded; engineers are selected now will negotiate a contract.
- Streetscape grant engineer selected and draft contract submitted.
- Council will be starting budget workshop.
7. Richard Canipe:
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- Blacksmith Festival coming up last Saturday in April.
- Spencer Bost is attending NC Tourism conference.
Allen Cook:
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- County is in middle of budget season. Budget workshop towards end of April.
- The Dogwood Health Trust grant of $375,000 to support housing and infrastructure assessment study has been submitted and has implications for everyone in the county.
- Bids go out for Mitchell County Recreation Center April 3, 2024.
- The County will obtain Bowman Middle School and will be up for bid. Brainstorming many ideas for future use, including a recreational center.
Mandi Polly:
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- It has been a good month for the Market on Oak.
- The Market on Oak will close March 30, 2024.
- There are 5 applicants for the visitor center position.
- Working on getting reliable internet access at Visitor Center by May 1.
- Walmart re-grand opening ribbon cutting April 19 at 9 a.m.
- Jack’s Lock Smith, Trinity Car Brokers would like ribbon cuttings when the weather warms up.
- Animal rescue dinner fundraiser at First Baptist Church on March 23 5-7 p.m.
- 670 on Oak will have RAMP fest on April 27, 2024.
- April 2 Mitchell County Historical Society will present Tocane in its former glory hosted at Mitchell County Senior Center.
- Coordinating with SP BBQ Festival and NC Mountain to Coast ride. BBQ Festival is also working on obtaining music.
- Sandi Buchanan has resigned; will be looking for replacement.
Amanda Hollifield:
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- Penland’s 2025 fiscal budget nearing completion.
- Actively accepting donations. Hit 400 donors now seeking 500.
- Chief Advancement Officer, General Kitchen Manager, and Facilities Manager positions open
Chuck Vines:
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- Bakersville approved for $2.5 million to replace 95’ of major sewer line.
- $300,000k for streambank restoration.
- Waiting to hear back on Carbon Reduction grant fund.
- Easter Egg Hunt planning for end of the month.
- Rhododendron Festival preparation for June.
ADJOURNMENT –The meeting was adjourned at 1:11 pm by motion from Tonia Hale.